ITINISTRY | TRAVEL ADVISOR COMMISSION RECONCILIATION CHECKLIST
Free copy-ready resource for professional travel advisors and agencies
https://itinistry.com/resources/travel-agent-commission-reconciliation-checklist/
Updated October 9, 2026

DEFINITIONS
Booking total: What the traveler pays for eligible travel products.
Supplier commission expected: The estimated commission payable to the agency
under the particular supplier and booking terms.
Supplier commission received: Cash the agency actually receives.
Advisor share: The agency-defined portion of eligible received commission
owed to the advisor. Do not multiply the advisor split by the vacation price.

ILLUSTRATIVE CALCULATION ONLY (NOT A SUPPLIER RATE QUOTE)
Illustrative traveler purchase: $5,000
Assumed supplier commission rate for this illustration: 10%
Estimated agency commission: $500
Illustrative agreed advisor share: 70% of eligible received commission
Illustrative advisor payment BEFORE adjustments or exclusions: $350
Illustrative agency retained share BEFORE expenses: $150
Actual eligibility, chargebacks, taxes, exclusions and payout timing may vary.

1. RECORD THE BOOKING
[ ] Internal client/trip identifier (avoid exposing personal data):
[ ] Authorized supplier name:
[ ] Supplier reservation reference (restricted access):
[ ] Responsible agent/advisor:
[ ] Agency / host agreement controlling commission split:
[ ] Departure and return dates:
[ ] Booking and payment/cancellation status:

2. CALCULATE THE ESTIMATE
[ ] Commissionable amount identified (not assumed to be full trip price):
[ ] Supplier stated commission rate, product exceptions and source:
[ ] Expected agency commission:
[ ] Advisor split and agreement date:
[ ] Expected advisor payment:
[ ] Expected supplier payment timeframe:
[ ] Any noncommissionable fees or adjustments:
[ ] The record clearly says ESTIMATE, not PAYMENT RECEIVED:

3. RECONCILE REAL RECEIPTS
[ ] Supplier commission statement or remittance checked:
[ ] Actual agency cash receipt date:
[ ] Actual gross commission received:
[ ] Reversals, chargebacks, refunds and adjustments:
[ ] Final eligible commission base:
[ ] Final advisor share:
[ ] Agency-retained amount:
[ ] Advisor paid? Amount and date (as authorized):
[ ] Difference from original estimate documented:
[ ] Any mismatch or missing supplier payment has an owner and follow-up date:

4. MONTH-END REVIEW
[ ] Bookings completed with no recorded supplier payment:
[ ] Overdue estimated payments awaiting confirmation:
[ ] Receipts that do not match a booking:
[ ] Reversed or changed bookings:
[ ] Advisor payout exceptions:
[ ] Reconcile operational ledger with bank and accounting records:

SUGGESTED RECORD FIELDS
Trip ID | Supplier | Advisor | Travel end date | Commission basis
| Estimated agency commission | Actual agency receipt | Adjustment
| Eligible commission | Advisor split % | Advisor payout
| Agency retained | Reconciliation status | Next action

This is a workflow guide, not accounting or tax advice. Itinistry does not
claim an automated supplier commission-feed or bank reconciliation.
For the full checklist: https://itinistry.com/resources/travel-agent-commission-reconciliation-checklist/